Integrated HR software to help Withy King cut admin

Date: 09 May 2012


Law firm, Withy King, has chosen web-based SelectHR from Access to support its employee lifecycle management requirements. The fully-integrated HR software will help reduce administration by 60 per cent, support more structured LLP reporting requirements, cut the cost of duplication in training, and reduce the time taken to recruit candidates for its graduate solicitor training programme.

Head of HR for Withy King, Jo Kangurs, commented, “We’re becoming more commercially focused and want to work towards becoming a Sunday Times Top 100 employer. With the legal services reforms, HR is becoming more important than ever before; it’s imperative that we automate and streamline our transactional processes so that we can focus on more strategic projects.‚Äù

Withy King, which converted to LLP status last year, will see SelectHR replace its bespoke system and multiple Excel spreadsheets, creating one central store for all people information. “Our current database is very basic; it’s virtually impossible to access all the information we need for our more structured management reporting requirements. SelectHR will provide us with timely and accurate information we can trust and we’ll no longer have to manage data across multiple sources.

“Self-service is also very important to us. Our HR assistant currently deals with all employee queries, which equates to 60 per cent of her time. The new system will reduce this considerably as our 250 staff will take responsibility for their own information. Our managers will have direct access to key HR intelligence such as turnover, sickness and absence, alongside recruitment and training spend for their areas of business, so they will be able to directly access reports.‚Äù

Having a system that incorporated recruitment and training was a further reason for choosing SelectHR. “We have more than 300-plus applications for our graduate training programme each year. The online vacancy and application process will considerably cut the hours spent sorting and shortlisting candidates and provide flexibility in how we work with recruitment agencies. The system will also cut the need to manually track equal opportunities statistics, which the Solicitors Regulation Authority could request at any point in time.

“We’ll also be able to keep accurate training records in one system, making it easier to understand spend allocation. It will stop any duplication which we’ve had in past where multiple people have attended the same course, instead of one person disseminating that information on their return. Our lawyers will be able to easily manage their CPD online too so they remain compliant. Having ready access to all of our people information will save a considerable amount of time, leaving us to focus on strategic measures that attract and retain the best talent.‚Äù

Withy King operates across seven offices in the South West, providing legal services to both individual and commercial clients. It specialises in sectors including racing and bloodstock, agriculture, property & construction, property development & planning, hotels & leisure, care sector and technology and media.

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